Give Constructive Feedback

ProductivityCommunicationDelegation

About this prompt

Prepare clear, kind, specific feedback for a team member or contractor — the kind that improves the work without crushing the person.

Prompt type: Productivity
Output: Script
Use case: Giving someone honest feedback without damaging the relationship
Skill level: Beginner

Copy block

Help me give constructive feedback that's honest and kind.

Who I'm giving it to: [TEAMMATE / CONTRACTOR / DIRECT REPORT / COLLABORATOR]
What happened: [THE SPECIFIC SITUATION OR WORK — stick to what you actually observed]
The impact it had: [WHY IT MATTERS — ON THE WORK, THE TEAM, THE CLIENT]
What I'd like to change going forward: [THE OUTCOME YOU WANT]
What they do well: [SOMETHING GENUINE — feedback lands better in context]
Our usual working relationship: [WARM / FORMAL / NEW / STRAINED]

Help me by:
1. Framing the feedback around specific behavior and its impact, not their character
2. An opening line that's direct but not harsh
3. The core message, said clearly once — no burying it or softening it into mush
4. A genuine note on what they do well, without using it as a "sandwich" that hides the point
5. A forward-looking ask, plus an invitation to hear their side
6. A calmer alternative phrasing if the relationship is strained

Keep it respectful and specific. Don't exaggerate or invent examples — use only what I described. If this is really a performance, HR, or conduct issue, tell me to use the right process or person rather than handling it as casual feedback.

Example scenario

A small-team lead could use this to tell a contractor their drafts keep missing the brief — clearly, kindly, and with a concrete ask.

Recommended for

Team leads
Small business owners
Anyone managing others' work

These prompts are drafting and learning aids. Review important outputs carefully and avoid pasting private, sensitive, legal, medical, or financial information unless you understand the risk.